Excellence in Education Awards FAQ

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2017 Excellence in Education Awards FAQ

General Information

What are the Excellence in Education Awards?

The New Horizons Excellence in Education (EIE) Awards acknowledge the enhancement of student success through academic engagement and innovation within the VCCS. Student success is enhanced by an array of strategies: pen and paper as well as mouse and keyboard, collaborative work, classroom assessments, and dynamic discussions prompted by thoughtful questions. Such strategies, and their demonstrated and measurable instructional, disciplinary, and student outcomes can find a home and be celebrated in these awards. The Excellence in Education Awards program provides an annual opportunity to showcase, celebrate, and share the best practices for student success across the VCCS and the strategic vision of Complete 2021: One Goal. One Future.

For the Excellence in Education 2017 Awards competition, the Student Success Best Practice may be related to student services, workforce, business practices, technology innovation or academic program, but should highlight a best practice or program that increases student success.

How has the Excellence in Education Process Changed?

The process for submitting an Excellence in Education awards entry has changed for New Horizons 2017. Submissions for EIE awards are now through Presidential nomination. Best practices/programs will be first presented during the Chancellor’s Student Success Listening Tour 2016. All Listening Tour Student Success Best Practices will be entered in the New Horizon’s Excellence in Education Awards competition for 2017.

How many times does my team present?

Each college will present their Best Practices a total of four times.

  1. Chancellor’s Listening Tour 2016
    1. Team presentation
  2. On-site judging by Awards Committee on Tuesday, April 11th at the Hotel Roanoke
    1. Only one or two team members present to the judges.
    2. Total time allotted for this presentation is seven (7) minutes including the 1-2-minute question and answer time with judges. Firm.
  3. Student Success Plenaries
    1. Twelve (12) college teams will present during the plenary on Wednesday, April 12 from 4:00-5:30 p.m. and the remaining eleven (11) college teams will present during the plenary on Thursday, April 13 from 10:30 a.m. -12:00 p.m.
    2. Only one team member will present at the plenary. It can be one of the same team members who presented to the judges.
    3. Time allotted for this presentation will be 5 minutes. Firm.
  4. EIE Awards Gala
    1. One (1) minute overview of each college Best Practice. Firm.
    2. Only one team member will present at the gala. It can be one of the same team members who presented to the judges and/or at the plenary.

Judging Information

What is the judging process?

Each Best Practice will be judged in two stages.

  1. The awards committee will review the previously submitted documents:
    • “Student Success Best Practice: Chancellor’s Listening Tour 2016” which outlines of the process, strategy, implementation, assessment and sustainability of the Student Success Best Practice.
    • “Excellence in Education Awards Student Success Best Practice Summary”
  2. An in-person presentation and Q&A session with the Awards Committee on Tuesday, April 11, the day prior to the New Horizons Conference. Click here for the EIE Onsite Judging Presentation Schedule. Click here for the hotel map where judging will take place.

Where can I finds the awards rubric?

The complete EIE Awards rubric is provided at the following link: Click here for rubric.

Where can I find information about the judging process and what should I expect?

A private judging session will be held on Tuesday, April 11 at the Hotel Roanoke prior to the official start of the New Horizons Conference. Each entry will be allotted seven (7) minutes to present their practice/program; please allow time for a 1-2 minute question and answer session within this seven minutes. Please be in the designated waiting area at least 15 minutes prior to the assigned time.

While many people may have been involved in the creation and implementation of the Student Success Best Practice, time and space will only allow for one or two presenters during the face-to-face judging session. Teams are encouraged to select the most knowledgeable and dynamic individual(s) for this task, as there will be a question and answer session with judges.

To maintain fairness, the time limits will be enforced during the judging process. Rehearsing the presentation, with an eye to the time limit, makes for a more successful presentation. A photographer will be on hand to take pictures of presenters and practice/program displays during this time.

Following the judging, display tables will be repurposed as stand-alone, unmanned exhibit tables throughout the hotel for the duration of the conference.

What do I need to bring for the table top display (for judging and during the conference)?

Each college team will be provided a 6 foot, draped table to be used for judging and for the continuous, unmanned display table following judging. Creativity is encouraged! Teams are welcome to bring a laptop on which to play their presentation during the judging process. Past presenters have used display boards, tablecloths, items from their college bookstore, pamphlets or other information about the practice/program, notebook, etc. Use creativity and showcase the practice/program in a clear, concise, and professional manner for the audience. Best practice/program are meant to inspire colleagues at other institutions and visiting senior administrators and legislators from throughout the state.

Each display will be relocated after judging on Tuesday and placed in the hallways within the conference center for the duration of New Horizons. Since these displays will be unmanned, please plan to remove valuable items after the judging. It is important that hallway displays look very professional when valuables are removed as this is the only display most conference attendees will see.

When can I break down our table display and presentation materials?

At the conclusion of the New Horizons conference on Friday, teams are welcome to collect all of their table top items.

Student Success Plenaries Information

What are the details for presenting at one of the Student Success Plenaries?

There will be two Student Success Plenaries to allow all the New Horizons attendees an opportunity to hear about each college’s practice/program. Twelve (12) college teams will present during the plenary on Wednesday, April 12 from 4:00-5:30 p.m. and the eleven (11) college teams will present during the plenary on Thursday, April 13 from 10:30 a.m. -12:00 p.m. Each presentation will be allotted five (5) minutes. The presentation should focus on the problem (1 minute), the outcomes (1 minute), and the “how we got there” (3 minutes) in order of preference for presentation impact. The presentation should clearly address the criteria against which the practice/program is evaluated (see rubric).

At the conclusion of all twenty-three presentations, conference participants will cast their votes for the People’s Choice Award, which is the Best Practice they would most like to see implemented at their college.

EIE Awards Gala Information

What should I expect at the Excellence in Education Awards Gala?

All twenty-three college teams will have a one (1) minute slot to provide a brief overview of their practice/program before all of the conference attendees at the gala. Given the brief nature of the presentation, each team needs to select one representative who is comfortable speaking in front of a large audience who can wow the crowd with their dynamic, engaging, and professional personality. Winners will be announced during the Excellence in Education Awards Gala: first, second and third place winners as well as the People’s Choice Award will be honored. Please plan to attend! If selected as a winner, the team will be called to the stage and a photographer will be available for a photo opportunity with the Chancellor and others. Dress is business attire.

Lodging

Will all of our group members have a hotel room reserved for us?

No. The schedule for judging the Excellence in Education Awards has changed for New Horizons 2017. Colleges will now be presenting their best practice/program to the judges on Tuesday, April 11, before the start of New Horizons. Depending on your college’s proximity to the Hotel Roanoke, this may change your lodging requirements.

Colleges less than 1 ½ hours away from the Hotel Roanoke

Tuesday, April 11: Colleges that are less than 1 ½ hours away from the Hotel Roanoke will present early in the schedule on Tuesday. Because of these college’s proximity to the Hotel Roanoke, lodging will not be provided by the VCCS for Tuesday evening.

Wednesday, April 12 & Thursday, April 13: Standard VCCS housing policy for New Horizons applies; coverage includes lodging and tax for one night per employee. Sharing a room with a colleague will cover both nights; if participants choose to keep it a single, they need to cover the cost of the second night.

Colleges 1 ½ or more hours away from the Hotel Roanoke

Tuesday, April 11: Colleges that are more than 1 ½ hours away from the Hotel Roanoke will present later in the schedule on Tuesday. For these colleges, lodging for one room per college on Tuesday night will be covered by OPD. * If you have been selected by your team lead to stay overnight on Tuesday, please contact Sandy Gharib prior to making your room reservation.

Wednesday, April 12 & Thursday, April 13: Standard VCCS housing policy for New Horizons applies; coverage includes lodging and tax for one night per employee. Sharing a room with a colleague will cover both nights; if participants choose to keep it a single, they need to cover the cost of the second night.

See the EIE Onsite Judging Presentation Schedule for a more detailed schedule.

Do I need to register for the conference even though I am one of the EIE finalists?

Yes. All conference participants (presenters, finalists, exhibitors, committee members) must register for the conference.

Do I still need to make my hotel reservations even though I am one of the EIE finalists?

Yes. There will be no hotel lottery system this year. All registered attendees will make their own hotel reservations per the instructions provided at the time of registration. * If you have been selected by your team lead to stay overnight on Tuesday, please contact Sandy Gharib prior to making your room reservation.

Timeline

What is the timeline?

The timeline of events is as follows: *please also refer to the Fast Facts sheet

  1. January 3-13: OPD outreach will begin with each team lead for presentation planning and logistics.
  2. January 13: Deadline for team leads to review and tweak (optional) their previously submitted “Student Success Best Practice: Chancellor’s Listening Tour 2016” document and submit their team’s “Excellence in Education Awards Student Success Best Practice Summary” form.
  3. January 17: Awards committee will begin reviewing the two submitted documents.
  4. April 11: Face-to-face judging at New Horizons 11:00 a.m. – 7:15 p.m.
  5. April 12: Student Success Plenary # 1 from 4:00-5:30 p.m. with 12 of the teams
  6. April 13:
    1. Student Success Plenary # 2 from 10:30-12:00 p.m. with the remaining 11 teams
    2. EIE Awards Gala from 6:30-8:30 p.m.
  7. April 14: breakdown of display table from 12:00-12:30 p.m.

Questions

Who do I contact if I have questions?

Please make sure to visit: http://newhorizons.vccs.edu/2017-conference/excellence-in-education-awards/ or contact Sandy Gharib.