Limited lodging at The Hotel Roanoke & Conference Center is included for sponsor level exhibitors (check package levels for the specific number of guest rooms provided).
Sponsor level exhibitors will be provided lodging instructions by conference planning staff.
Lodging is not included for general exhibitors.
The Hotel Roanoke & Conference Center
110 Shenandoah Ave.
Roanoke, VA 24016
Reservations: (540) 985-5900
Hampton Inn & Suites Roanoke-Downtown
27 Church Ave SE
Roanoke, VA 24011
Reservations: (540) 400-6000
*in walking distance to the conference venue
Cambria Hotel & Suites
301 Reserve Ave.
Roanoke, VA, 24016
Reservations: (540) 400-6226
Sheraton Roanoke Hotel & Conference Center
2801 Hershberger Rd NW
Roanoke, VA 24017
Reservations: (844) 305-1875
Conference registration confirmations received during normal business hours, Monday-Friday can expect their table location assignment email to be sent the same day.
Registration confirmations received after normal business hours can expect to receive their table location assignment email the following business day or the following Monday for registrations received over the weekend.
Conference meals are included for sponsor level exhibitors (check package levels for the specific number of tickets provided).
Meals are not included for general exhibitors.
It is located on your saved confirmation email generated by CVENT at the time of registration.
If it is necessary for your company to withdraw from the 2018 VCCS New Horizons Conference, you must notify the VCCS in writing.
Telephone cancellations will not be accepted. Please contact: Sandy Gharib at sgharib@vccs.edu
OR
VCCS Office of Professional Development
300 Arboretum Place
Richmond, VA 23236
An exhibitor may cancel without penalty if the VCCS receives the request in writing three months prior to the conference. Exhibitors who cancel in writing between three months and one month prior to the conference will receive a refund of 50% of the exhibitor level package fee.
No refunds will be made for cancellation requests received after one month prior to the conference.
The VCCS will confirm receipt of all cancellation notices. VCCS will only honor cancellation requests whose receipts has been confirmed.
Payment is due upon registration. If the exhibitor fails to make payment when it is due, the space assignment is subject to cancellation or reassignment at the discretion of the VCCS, without obligation or refund of amounts already paid.
1. Credit Card
2. Check
Upon successful registration and payment, your confirmation email will serve as your receipt. There will be a link provided on the confirmation email that will allow you to access your registration details.
Each exhibitor table location has access to one 120 V outlet and Wi-Fi. If you wish to rent additional equipment, please order directly through The Hotel Roanoke & Conference Center via their 2018 Vendor Technology Request Form.
Packages may be shipped April 4, 2018 – April 11, 2018 to:
The Hotel Roanoke & Conference Center
ATTN: New Horizons / Your Company Name / Name of Primary ONSITE point of contact
110 Shenandoah Ave
Roanoke, VA 24016
